Aards Eetbar & Wijnwinkel – Flexible Revenue Automation and Accounting Control

Background

Aards Eetbar & Wijnwinkel is a Dutch hospitality concept combining a refined wine bar and retail wine store. Under the leadership of owner Vic Gruntjes, the business relies on accurate financial reporting and flexible operational structures to support both hospitality and retail activities.

The business uses Lightspeed as its POS system and Exact Online for accounting, requiring a reliable and adaptable integration between the two systems.

Here’s what they have to say about the partnership:

The Challenge

Before Omniboost, Aards Eetbar & Wijnwinkel used an automation solution that reduced manual accounting work but lacked flexibility.

This created several limitations:

• Revenue could only be split by product category
• Workarounds were needed to represent multiple locations
• Lack of customization in the integration setup
• Limited insight into accounts receivable

As the business structure evolved, the existing solution became too rigid to support operational needs effectively.

Aards needed a more flexible integration that could support both automation and granular revenue allocation.

The Solution

By partnering with Omniboost, Aards implemented a customized integration between Lightspeed L-Series and Exact Online, enabling both automation and flexible revenue handling.

1. Automated Revenue Processing

Revenue is now processed automatically between Lightspeed and accounting.

• Eliminates manual bookkeeping
• Saves significant administrative time
• Ensures consistent financial data flow

2. Flexible Revenue Allocation by Location

A key improvement was the ability to split revenue per Lightspeed Floor.

• No need for complex product category workarounds
• Clean separation of location-based revenue
• More accurate financial reporting structure

3. Improved Financial Control and Support

Beyond automation, the solution improved operational control and supported faster responsiveness.

• Enhanced accounts receivable management
• Faster, direct support communication
• Ability to adapt setup to business needs

The Result

Today, Aards Eetbar & Wijnwinkel benefits from a flexible and automated financial setup:

• Automated revenue processing across systems
• Accurate revenue splitting per location
• Improved visibility into outstanding payments
• Reduced administrative workload
• Faster and more personal support experience

With a system that adapts to their structure rather than forcing workarounds, Vic can focus more on growth and guest experience.